1. Purpose

The purpose of this policy is to ensure that all activities of TravelPA (“the Company”) and its affiliated brands are conducted with honesty, transparency, and accountability. The company maintains a zero-tolerance stance on bribery, corruption, and improper payments in any form.

2. Scope

This policy applies to:

• All employees, directors, consultants, contractors, travel coordinators, and trustees.
• All third parties representing or working with TravelPA, including schools, sponsors, agents, suppliers, and service providers.
• All operations, whether in South Africa or abroad.

3. Core Principles

• Integrity First: Every action must support the company’s ethical reputation and the trust of our clients, schools, and travel partners.

• Zero Tolerance: Bribes, facilitation payments, kickbacks, or any form of improper inducement are strictly prohibited.

• Transparency: All financial transactions must be accurately recorded and verifiable.

• Accountability: Each person associated with the company is responsible for identifying and preventing potential corruption risks.

4. Definitions

• Bribe: Offering, giving, receiving, or soliciting anything of value to influence a decision or secure an unfair advantage.

• Facilitation Payment: Small, unofficial payments to speed up routine actions (e.g., customs clearance). These are not permitted.

• Conflict of Interest: A situation where personal interests could influence professional judgment.

• Honorarium: A voluntary payment made to an individual in recognition of services rendered (for example, a guest speaker, sports coach, or trip host) where a formal contract or employment agreement does not exist.

5. Honorarium Policy

To maintain transparency and fairness, TravelPA applies the following rules to all honoraria:

Approval:

• Any honorarium—whether paid to staff, local coordinators, guides, or visiting professionals—must be pre-approved in writing by a Director or the Finance Manager.
• Approval is required before any commitment or payment is made.

Documentation:

• Each honorarium must be supported by a signed Honorarium Request or Payment Form, stating:
• Recipient’s name and role
• Description of service rendered
• Amount and currency
• Date of service
• Authorising signature
• The form must be filed in the company’s financial records.

Reasonableness:

• The amount should be modest, proportionate, and consistent with the nature of the service.
• Cash payments are discouraged. Prefer electronic transfer with clear proof of payment.

Tax and Legal Compliance: